What a due diligence statement actually contains

A due diligence statement is not a form somebody fills in. It is an assembly of information that already exists in four or five different places, which is precisely why it is harder than it sounds.

The submission takes seconds. Getting the pieces into one place, each traceable to its source, is the work.

Where each piece lives

Operator details

Your own registration information. Stable, and the only part nobody chases.

Commodity and product

From your product master. The classification is the part that changes when the Annex does.

Quantity

From the purchase order or goods receipt. The 2025 revision added an estimated annual quantity element.

Country of production

From the supplier, and frequently the first thing that turns out to be missing.

Production plot geolocation

From the supplier, and the single most common reason a statement cannot be assembled.

Risk assessment conclusion

From your own process, recorded with reasoning and a date, because someone will ask why later.

The assembly problem is why spreadsheets fail here. A spreadsheet holds the answer but not the provenance, so when a question arrives twelve months later about why a particular plot was accepted, nobody can reconstruct it.